Efficient communication features – An in-built chat feature helps team members communicate with one another in real-time without having to scroll through long email threads, look out for one in your project management tool.so that you organize and locate information easily. You should be able to assign tasks, break tasks down into smaller subtasks, and set deadlines, and organize tasks by department, completion day, resource, etc.
Task management features – Your project management tool should allow you to track and update task lists.You don’t want to spend days training and transitioning an entire team. Ease of Use – The project management tool you choose should be straightforward to use and should complement the way your team works.However, there are certain features that you should definitely look out for while choosing a project management tool:
Many project management software have similar features but no two tools are exactly the same. “A project management software that works for one company might not be as suitable for another.”Īnd that’s right: Before you choose a project management tool, you should consider your personal goals and business needs, and ensure that your pick(s) can adequately satisfy and accomplish those goals and needs. “Every business is unique and has its own needs,” Vinpit’s Miranda Yan advises. It’s simple to implement and start using as a standalone dashboard or in management reports, and best of all, it’s free! Now you can benefit from the experience of our project managers, who have put together great plug-and-play Databox templates showing the most important KPIs for tracking your team’s performance. At any time, see how many tasks have been completed in a project and how many tasks remain to be completed. At any time, see how many project tasks are overdue, and take appropriate action to get them back on track. Split tracked time by project, client, tasks, and team. See how many hours are tracked on a monthly, quarterly and yearly basis. Get a live update on the total number of tasks that have been completed in a particular project and track how many tasks actually get completed on a daily basis.
To do that using a project management system, you need an actionable dashboard that allows you to monitor metrics like: And as a project manager, you not only have to know where your projects are at any given moment, but you also have to be aware of where they’re going and where they need to be in the future. Project management is all about juggling: resources, expectations, people, data, and much more. In fact, our study shows that 96.7% of companies use between 1-2 project management tools, while 3.3% of businesses use between 3-5 tools. This is because most tools lack certain features needed to execute certain projects. However, even if you do choose tools that offer the broadest set of features you need to execute and deliver a project, you might still need more than one tool to plan and monitor all your projects. This will help you keep track of the tools you use and the kinds of projects you use them for. When it comes to choosing project management tools, a good rule of thumb is to choose the least number of tools to meet your business needs. “For SEO project management, we’re using a homebrew project management system built-in Google Sheets.”
“For web design projects, has met all of our needs, but it fell short in managing our SEO operations,” Olivo says. In cases like this, teams tend to use more than one project management tool to satisfy their project needs. For example, John Donnachie of ClydeBank Media cannot “recommend Trello enough for creative projects and project tracking.” However, outside of creative projects, Donnachie observed that “Trello’s limits start to show.” How Many Project Management Tools Should You Use?Īlthough many project management solutions have wide-reaching features, one tool might not fulfill all your needs or fix every issue. They also help team members communicate through collaboration features like chats, document sharing, and real-time updates. Project management tools keep teams organized through task management features like Gantt charts, Kanban boards, and project dashboards. The best project management tools make it easier for teams to plan projects, collaborate, allocate resources, assign tasks, track progress and deliver projects on time. What is a Project Management Tool and Why Is It Important?Ī project management tool is a software or platform that assists individuals or teams in organizing and managing their tasks and projects efficiently.